Time management: Reflection paper 500 words Please review all materials on time management to receive attendance credit for the week. Please write a 500-wo

Please review all materials on time management to receive attendance credit for the week. Please write a 500-word reflection paper that discusses your key learning and how you might apply this learning. No need for additional research. Also, cite if you use outside sources. I will review these papers for credit but not provide feedback. This paper is due on Sunday, 3-12. If papers are under 500 words, no credit will be given. Also, if papers are not submitted in Microsoft Word, credit will not be given. There are no make-ups for the reflections paper that will count against your participation credit. Students can miss a total of 2 reflection papers and or live classes before points are taken off.

Making better use of time
Dr.Craig Nathanson

Dr. DDr.Dr.DR.

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It moves fast

It moves slower or your perception of it moves slower when you are having fun

We all have the same time, 24 hours a day

Time management is your life

Organized people get more done, are happier, have better relationships, better health and career development opportunities

We are happy when in our flow or creative uninterrupted state

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Some facts about time

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4000 B.C (6500 years ago)

Ancient Sumerians invented writing (cuneiform writing) for record keeping

18th century (1791) Benjamin Franklin stated that time is money

1888 Time clock invented

1910 Scientific management- F.Taylor

1970 Day timer

1990 Stephen Covey- 7 Habits book and time management system

1993- Apple Newton- PDA

2002-Dave Allen- Book, how to get more out of your time and your life

2007-Tim Ferris- Four-hour workweek book

2019-Many time management Apps!

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The history of time

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It gives us more pleasure to overestimate than underestimate time

Projects tends to expand with the time allocated

Give a person one task and it will take all day

Give tasks to the people instead who are busy!

Being unorganized can waste 7.5 hours a week

The average person gets interrupted 50 times a day and 80% of these distractions add no value

The most powerful word in time management is to say NO.

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Some facts about time management

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We do what we like and what we are good at

We do the things which are easier to do and require little time

We do things which are scheduled before those which are not scheduled

We do things which are planned vs. unplanned

We respond to demands from others before we do for ourselves

We do interesting things before we do uninteresting things

We do things that advance our personal objectives or that are politically expedient

We wait until a deadline until we get moving

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Human nature and time

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We readily respond to a crisis and emergencies

We respond based on who wants it

We tackle small jobs before large jobs

We work on things in the order of arrival

We work on the squeaky wheel principle

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Human nature and time cont.

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How would you rate your daily time management?

What process or system do you use?

Which areas need the most development?

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Group exercise

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Rely on a list

Focus on achievements vs. what you want to do

Have a place for everything

Don’t allow for interruptions (email, phone, people stopping etc. when working on A priorities

Do one important thing at a time but several trivial things simultaneously

Use 5 to10 minute waiting times for trivial tasks

Divide up large projects

Practice 80-20 rule

Work the most important items during your peak hours

Don’t procrastinate

Keep track of time

Schedule busy work

Set deadlines

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Strategies for personal time management

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Schedule personal time to relax

Don’t worry

Set long term plans and work backwards

Have things to check off the list

Use software where available, e.g. Outlook, Franklin Covey, Day-Timer, Planner-Pad

Use A, B, C system (Must, should, could) Distribution should be 10%-60%-30%

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Strategies cont.

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Don’t over schedule the day

With every piece of paper, take some action, throw it away or file it

Learn delegation

Keep your workplace neat and organized, free of clutter

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Improving Time Management

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PlannerPad

Remember the milk

Focus booster

Mind42

Mylifeorganized

Last pass and 1password

Rescue time

Toggl

Calender

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Good tools!

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Use goals and measurements

Set priorities

Plan!

Do one thing at a time!

Know where your time goes

Use the 90-minute rule and 20-minute breaks

80-20 rule

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Most important

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Use a system to prioritize

For example, the 10 P™ process to determine your most important goals

Develop a master task list

No more than 50 items

Set aside daily planning time

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Improving Time Management

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Only select tasks you have time for

Prioritize what needs to be done

Move tasks to the next day if not complete

Use a system to track:

What is completed

What needs to be done

Never recycle tasks

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Improving Time Management

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Group Exercise

Identify three ideas learned today which you will apply after class!

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Key Learning from today?

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